Air Travel
All flights for you and your guest will be arranged by our third-party travel partner. Upon arrival in Florence, Italy, pre-arranged ground transportation will take you to the St. Regis Florence.
When you register, you will have the opportunity to enter your preferred flight details. Please note, you will need to take an overnight flight from the United States to Europe. When submitting your flight details, please reference the day you would like to arrive in Florence. We will do everything possible to accommodate your requests. Once you have submitted your registration and any extensions or deviations have been confirmed, the air team will book flights for you and your guest. You will be contacted via email within three business days with a flight itinerary for your review and approval. Please double-check the spelling of your name and your guest's name on your air itineraries to ensure they match your passports.
An email response is required within 24 hours of receipt, acknowledging that you have received the airline schedule. Upon your approval, the airline ticket will be issued.
Alcon is pleased to provide you and your guest with economy round-trip airfare to Florence, Italy. Upgrades are available at your expense and can be purchased via credit card or frequent flyer miles through your airline.
Passport Information
A valid passport is required to board your flight to Florence. Please note, that the name on your passport must match the name on your airline ticket. It is recommended that your passport be valid for six months beyond your return travel date. Please check your passport's expiration date. Depending on your country of origin, the required validity may differ.
For more information on passports (applications, renewals, or adding pages), U.S. citizens may contact their local post office, visit the U.S. Department of State website, or visit the following sites to learn more about applying for a new passport or renewing a passport. If you are not a U.S. citizen, please refer to your country's passport application and renewal requirements.
The process may take up to twelve weeks, so please do this as soon as possible.
Visa Information
Nationals of certain countries may also require an entry visa. Please visit the U.S. Department of State website to determine the requirements of your specific country. Even if Italy does not require a visa for entry, please check to be sure you do not need a transit visa for any connecting flights through countries you might enter en route to Florence. You will need to visit the government websites of those specific countries for information on how to apply for a transit visa. We also recommend checking the sherpa° website.
For United States passport holders, an entry visa is not required. The European Union has once again postponed the launch date of the European Travel Information and Authorization System (ETIAS) until the last quarter of 2026. The Alcon Events Team is continuously monitoring this and will notify attendees of any changes.
This process may take several weeks, so please check immediately upon registering.